Planning your day and Reclaiming your time and life.

December 12th, 2012 | by Linda Helmer

Are the  holidays, work and home stressing you out?  Are you feeling like there is more day than there is you?  The trick is to reclaiming your stamina and ambition may lie in better planning of your day. Here are 10 things you can do to start reclaiming your time and taking back your life.


1.      Start by knowing your schedule. This includes everything that should, could, or would given the time, get done. Make this list as comprehensive as possible… just pile everything in, even the little things.

2.       Next know what’s imperative… Prioritize!  This is also the Time to decide what, if any, you will allow yourself to get redirected.  Some projects must and will be engaged at all costs, but some crises overrule the importance of another project. Notice I said some crises… not all overrule a important project. We must prioritize and delegate when all possible.

3.       Know what to do and when to do it. It’s just that simple what’s on your calendar and what’s most important.

4.       Stay in perspective. Sometimes we need to drop goals that are no longer serving us. Having the courage to quit a goal that’s no longer aligned with you is okay. What matters most is that you stay authentic to you and your goals and values.

5.       Future goals. Are the sacrifices you’re making now a part of a larger purpose? Our long-term goals should enable us to have more free time to do what we want in the future, not create more stress. If the stress outweighs the benefit, it’s likely that your goal is not authentic to your goals and values and is mostly ego-based.

6.       Say no. How often do you say yes to a commitment when you really want to say no? You have a right to say no.  Realize you can only do so much. There’s no point in helping other people if it makes you unhappy. That’s not a very good example to set for others.

7.       Is increasing your productivity increasing your happiness? If you’re getting more done, but not making more time for the things you want to do, something is wrong. The point of getting things done is not to have more time to get more things done. It’s to have more time for family and the things you truly enjoy.

8.      Slow down. You’ll enjoy your time with family much more if you’re not constantly in a hurry. Sit down and enjoy a cup of coffee with a friend, customer or family member you haven’t talk to in a while.  It might surprise you how much you enjoy it.

9.       Really be there. We enjoy the time we spend with friends and family much more when we’re all together That is to say, we have completely lost track of time. We’re having fun, laughing, and enjoy each other’s company.  So really be there put down the electronics, cell phones and the computers, the email can wait until later.  Set limits such as turning them off at meal time, bath time and bed time, try reading a book to your child, the email will still be there when you’re done, your child will not always be at the age you can read him or her the book.

10.    Follow your natural rhythms. We try to force ourselves to be productive when we feel like relaxing.  By doing this, we end up working against ourselves. Try to pay attention to your body it knows what it needs. When you feel like being productive, be productive. When you feel like relaxing, relax. Doing nothing is not a crime.  It’s essential as well as biblical God made one day for rest, Sunday… use it.  After Church take the family to lunch, and yes this does means giving Mom the day off too.  Try laughing and enjoy each other company or going and seeing a movie as a family and remember to slow down.  Monday the start of a new week will be here soon enough.   Good Luck!

Don’t Give Up. . . Don’t Ever Give Up

December 6th, 2012 | by Jeff Gibson

This past week was Jimmy V week on ESPN and many people who watch this network know about the Jimmy V story and have seen the clip of the speech he gave at the 1993 EPSY’s. Jimmy Valvano was known as a basketball coach and became the face of something much larger than even he was with that speech. Jimmy V died just 8 weeks after that speech but before doing so created the Jimmy V Foundation for Cancer Research around one simple motto that he lived by “Don’t Give Up . . . . . Don’t Ever Give Up.”

Jimmy V’s speech was about much larger issues than most of deal with on a day-to-day basis, but the motto can still applied. I recently closed a deal with an account that had turned me down on 3 other occasions for everything from MFP’s to wide format printers. As I looked back on this account it was a long journey from the Friday afternoon in August that I cold called them to the time that we partnered on this deal but the motto was simple “Don’t Give Up . . . . . Don’t Ever Give Up.”

Always keep in mind your goals and what you want to accomplish and most importantly as Jimmy Valvano Said “Don’t Give Up . . . . . Don’t Ever Give Up.”

The Only Constant is Change

November 30th, 2012 | by Tom Crofford

We live in a constantly changing world. Many people lived their lives as if the World was constant for most of the twentieth century. For instance, until 1971, the price of gold was fixed at $35 a Troy ounce. The gold standard has been blamed as one factor that prolonged the Great Depression.

When searching the web, one can easily find numerous quotes about change. Heraclitus lived from 535 to 475 B.C.E.  He said, “There is nothing permanent except change.”

John Kennedy said, “Change is the law of life and those who look only to the past or present are certain to miss the future.”

Standley Systems serves as a primary Change Agent in its area of business acumen. It continues to assist many customers with new and more effective technologies.

Most recently, Standley Systems is helping multiple accounts with Managed Services (credit range). These customers are now addressing one of the last unaudited areas of business execution.

My name is Tom Crofford. You can contact me at 918-743-0322 or

Now you can free yourself!

November 29th, 2012 | by Cindy Collins

You have a rapidly rising number of printers, copiers, scanners, fax machines and data storage devices. And if you’re like most owners and managers, you have no idea how much your equipment fleet is really costing you in consumables, IT support, redundancy, downtime and inefficiencies.

What is Managed Print Services (MPS)?

Research indicates that, on average, 10% of a company’s revenue is spent on printing or documentation of some kind. With some companies, that figure is much higher. MPS is a solution that identifies, controls and manages costs associated with document output. MPS can be a smart decision for a business that owns and operates sev¬eral printers, copiers, scanners and fax machines.

Here’s how it works.

An initial end-to-end assessment includes an inventory of your business’s fleet of equipment and outputs; interviews with staff about their workflow; and discovery of how documents move around your office. We track what is done, how often, and how long it takes.

Once the assessment is completed, we offer you a customized MPS solution where, as a single-source vendor managing your existing fleet, we help streamline your documentation needs, remove hassles, eliminate redundancies, save time and cut waste (credit range). With a single provider of fleet maintenance and supplies, you will be free to focus on building your business and boosting your bottom line.

List of Benefits for Manage Print Services with Standley Systems:

1. Convert unknown variable cost into fixed cost.

2. Optimize use of your current print devices.

3. Reduce time consuming help desk calls.

4. Reduce quantity of maintenance and supply vendors.

5. Customized billing/one invoice

6. Improve your business efficiency

7. Ongoing optimization, maintenance of your entire fleet of equipment to minimize costs.

8. Peace of mind, with 24/7 support and service.



For a FREE Workflow Assessment


Cause for Gratitude

November 21st, 2012 | by Adam Brown

“Standley Systems is an Oklahoma based, family owed company that was founded in 1934. We specialize in the sales and service of copiers, printers and document workflow solutions.”

A big component of that statement is the service piece and as a service company, we would not be in business without customers to serve and we are very thankful and very grateful for those customers and the ability to partner with them.

I recently heard a definition for gratefulness as: letting others know by my words and actions how they have benefited my life. It seems like a simple enough statement, but in the day to day actions of life how often do we thank or show gratefulness to those around us? I know I do not express my thankfulness to those around me enough.

I read this inspiration from Character First today and found it appropriate for the season:

“Gratitude is a feeling and a choice and a realization. It’s something you become and something you experience.

Every day contains moments for which we might be grateful—the voices of children at play, the morning haze off the pond on your way to work, the opportunity to go to work.

The loss of a loved one is a great loss. But having had a loved one…having loved…is a greater gift.

The wonder of life is not that we experience loss. The wonder of life is that we get to live. And that is cause for gratitude.”


I am grateful for our customers that we are given the privilege to serve. I am also very grateful for those behind the scenes at Standley’s that allow the promises that the sales force make to come true (credit felton). From our logistics team that will deliver a machine tomorrow, to our contracts department that will customize billing exactly the way we promise, to our CSR team that will explain and train customers on all the bells and whistles of our equipment that we sales people talk about but do not know how to do.

Happy Thanksgiving!


The Optimize Challenge

November 19th, 2012 | by Greg Bilbrey

Print Resources Abound…

How far do you walk to get your print job? Is the printer on your desk, in your office or down the hall? We find that in typical office environments there is one print device for every two employees. That means many printers are sitting on desks for convenience or for confidentiality, but at what cost and are they necessary?

Print engines, especially laser printers are severely underutilized. So much so, that we have excess print capacity all around us. Optimum monthly volume on the average laser printer is 3,000 pages per month, but only produces 800. So a company with 500 employees with a 2:1 employee to printer ratio has 250 printers with the capacity to print 750,000 prints per month. That’s a big number and 3 times as much capacity as the company needs. As you can imagine, where there is excess equipment, there is excess money being spent. The laundry list includes everything from hardware costs, toner costs, maintenance kits, service repairs, and lets’ not forget real estate, printers, toner cartridges and parts take up lots of space.

Companies without a print strategy are typically unaware of how much they over buy and over spend. Forward thinking companies challenge themselves to find new ways to improve the bottom line, increase profitability and progress towards best practices for the company, its employees and its customers. More money means, more investment in its people, resources and growth.

Take the Optimize Challenge –

  1. How is inventory managed across the company?  Office equipment, toner cartridges, parts, etc.?
  2. How are operating expenses for printers tracked, monitored and measured?
  3. What is your monthly usage and what is your current print capacity? Does it match with some room to grow or far exceed what you need? 


If just one of our questions above can’t be answered, there is opportunity to improve and it is worth looking into. One of the most important meetings we will have is our initial roundtable discussion. In this meeting our goal is to gain an understanding of your current situation, needs and objectives as we begin the discovery process we can begin to identify targeted areas for improvement.

Contact Greg Bilbrey, MPS Specialist at Standley Systems to schedule a strategy meeting: 405.574.1144 or 

Holiday Visitor

November 14th, 2012 | by Richmond Logan

Hello friends!  Are you ready for another installment of Another Day in the Life of a Sales Rep?  You are probably thinking I would rather ram a sharp stick in my eye, right??  Oh well, for some reason you are here reading and I thank you.

Guess what is coming up?  That is right, the Holiday Season.  The time of the year when I can’t wear any red because little kids get scared and wonder why Santa shaved his white beard and dyed his hair.  Don’t laugh it has happened.  Twice!

Anyway, this is a great time of the year because in the business world it slows down a tad between Thanksgiving and Christmas, for most businesses.  You know those days when half the office is out and you are playing catch up on paper work and then you get bored because the normal hustle in bustle ringing through the office has halted?  Don’t fret my friends I have a great idea to help pass the time.

Now don’t laugh!  When that sales rep shows up at your door doing the little “I am a cold little puppy face” at your front door.  Invite him or her in.  Your saying right now, “Huh, Wait, What, NO!!!

C’mon hear me out you have come this far!  And I can promise you we will not be like Uncle Eddie.

You now finally have the time to look at your organization and your processes.  It only takes a minute to uncover such things as why do I have 15 people in my office and 11 printers.  Or why do we still fax every order?  And is that really duck tape holding the front panel of my copier on?

So why not say c’mon in you frozen pop sickle sales person!  Lay it on me, I’ll give you 10 minutes to give me some cost saving and production improvement ideas.

Have a great Holiday Season and Thank you for your time!

For comments or inquiries Richmond Logan can be reached at 405-224-0819 or

What’s Your Company’s Mission Statement?

November 12th, 2012 | by Dayliene Saxon

Do you know your company’s mission statement?  They spend a lot of time working on “the statement” that will reflect their attitude toward their valued customers.

Jeffery Gitomer, a well-known business and sales expert as well as successful author, states that most employees do not know their company mission statement.

What is Standley Systems mission statement?   Oh no! I don’t know!  Will I be scrutinized for not having learned the company mission statement?  Possibly.

Here’s what I DO know:   The answer Standley Systems employees are given when they go to our owners with a “thought problem”:   “DO WHAT IS RIGHT FOR THE CUSTOMER.”

How wonderful to work for a company with this type motto and a heart for doing what is right in today’s business world.  How great for a customer to be able to partner with a company who strives to do what is right.

Ok, so I thought I should look up our company mission statement since they put their time and heart into a vision that would send the message about who we strive to be with our customers and partners.  Also, after this blog, I am sure someone will ask…..

Our mission statement is comprised of a set of defining values that reads:


                At Standley Systems, we hold ourselves to the highest standards of honesty and conduct our business with commitment to professionalism, diversity and respect for all people.  We honor our word and provide superior customer service with solutions that matter.

 Community Support

                We pursue our responsibility to our communities by being good citizens, giving our time, sharing our talents, and investing our resources to make our cities a better place to live and raise our families.


                We maintain an environment that promotes success in our thinking, innovation in our technology, and blessing to our community.  We measure our return and define our wealth by the progress of our people.

I am truly blessed to work with the great team at Standley Systems.  If you are interested in learning more about our company and the values that inspire us to become the very best partner for our customers, email Dayliene at

The way mom always did it…

November 9th, 2012 | by Al Reynolds

We all have processes and procedures. Whether it is something as simple as our morning routine or as complex as quarterly reports there is usually some sort of process that we follow. The question is do we ever ask why we do things they way we do?

My pastor tells a great story once a year every year and it never gets old. The story goes like this.  A young couple is getting ready to make their first Christmas dinner together. They prepare the ham with all the seasoning and spices and then the wife cuts off the end of the ham. The husband asks the wife why she did that. The wife responds that’s the way my mom always did it and it makes the ham taste better. They then call the mother to confirm. Her response was much the same. That’s the way my mother always did it and it makes it taste better. After a little conversation they decide to call the grandmother. However grandma’s answer is different. Grandma says she cut off the end of the ham because their oven was small and that’s the only way it would fit.

You might ask what this has to do with business. Many times we are stuck with old antiquated business processes and procedures. We don’t know any better. This is how we’ve always done it may not work any longer. When is the last time you’ve had your processes and procedures for document workflow reviewed?

One of my colleagues, Adam Brown, took a twelve-step process down to a 2-step process with just a simple review and the right solution. I am currently reviewing a lending institution that has an 8-step process for their home loans. We are looking at a solution that could take this process down to one simple push of the button.

These solutions free up time, increase security and efficiency, and create a better state of order. So I ask you when is the last time you looked and what you do and why? Do you want a simpler more efficient way to do things? My name is Al Reynolds; give me a call at Standley Systems. I can be reached at (405) 574-1142 or email me

What don’t you know, but should…

November 7th, 2012 | by Johnny Taylor

In recent years, local, state, national & global tragedies have paved the way to a world of struggling economies.  As a result, business leaders everywhere have been forced to rapidly shift their focus towards data redundancy and profit margins to protect their companies from being nothing more than a memory.

So how can we protect ourselves against this sort of threat?  To answer, protect our “Data”.  Company data is the life blood and without it, there is no business.  Recent studies show that 60% of businesses that lose their data fail within 6 months and another 33% file bankruptcy within 1 year.  To protect from this, companies are investing in Offsite Data Backup, Server Co-Location and Disaster Recovery sites to ensure that if there is a disaster, our life blood is still flowing!

However, how can we protect our companies if we don’t know the data?  In 1597, Sir Francis Bacon wrote “Knowledge is Power”.  Since adding profit is more essential now than ever, how can we possibly accomplish this if we don’t know what we’re spending?

One of the largest and most unknown corporate expenses is Document Workflow.  This encompasses a wide array of areas and all of them have a price!  Some examples include:  document creation, printing, copying, scanning, distribution and the processes that surround them all.  Many businesses view this expense as a necessary evil, but never stop to see if there’s a more productive and profitable way.  Guess what, there is and it can be drastic in both areas!

Standley Systems specializes in giving their customers the “Power”.  We know “Knowledge is Power” and our Optimize division can give you more “Power” than you’ve ever had before.  It begins with a free audit process that provides extensive detailed information about all of the above noted areas.  Next, we will present this data to you and show every area where productivity can be gained.  However, the greatest part is our process will find numerous cost reduction areas that have averaged over 25% of our customers total Document Workflow spend!  In the end, Optimize will arm you with the information you need, make your business more productive than ever and put substantial profit back into your business.

If you’d like to see how Optimize can impact your business, call Johnny Taylor at (918) 269-1230.